Upgrade Your Rotas
Keep Your Payroll.
What would change if your rota could think like your best GM?
GlassRota helps hospitality managers build, audit and improve rotas before they reach payroll. It flags labour overspend, coverage gaps, compliance risks and staff-welfare issues, then prepares a Publish Pack for an authorised manager to use in a supported browser workflow.
Designed to work alongside your existing HR and payroll platform, not replace them.
Build a new schedule from scratch at lightning speed, or extract an existing draft from your legacy system. Either way, our engine acts like a spellcheck for staffing, silently underlining compliance risks and budget leaks in real-time without blocking your momentum.
Even a pilot with 10,000 hours runs a pre-flight checklist. Relying on memory when the stakes are high is a liability. GlassRota audits your schedule against labor laws, budgets, team welfare issues, and par levels so you can run the venue with absolute confidence.
Once the rota is approved, create a Publish Pack and use the browser extension on a supported platform page. The authorised manager reviews the destination page and completes the platform's normal submission.
See GlassRota in Action
Built by and consulted on by operators who have managed high-volume sites, flagship destination venues, 8 figure P&Ls, and teams over 100+ people, all under real service pressure.
Backed by algorithmic, mathematical modeling and interconnected logic driven by your exact inputs, not guesswork or unpredictable AI models.
The algorithmic scheduling platform that pays for itself.
10x
Monthly ROI
By preventing just one unnecessary hour of scheduled labor per day on average, GlassRota completely pays for itself. Everything else drops straight to your bottom line, returning up to ten times its cost for businesses managing complex schedules, tight labour budgets, and fast-moving demand.
13hrs
Management Time Reclaimed
General Managers are the most expensive employees on your payroll. Replace time-consuming manual drafting with our powerful Auto-Assign engine, reclaiming hours per month, getting your leaders out of the back office and back onto the floor to drive revenue.
Built-in
Compliance Guardrails
GlassRota flags minimum-rest, 'clopen' and availability risks before publication, helping managers spot scheduling patterns that can harm welfare or retention. Final compliance and staffing decisions remain with the operator.
The Intelligent Canvas
Built for speed and control. As you drag, drop, and extend shift panels, the active canvas instantly calculates the exact visual impact on your labor KPIs across departments in real-time.
Visual Alignment Snapping
A lag-free visual workspace allowing managers to map schedules against precise hour matrices with zero friction.
Par Level Visualizations
An intuitive baseline graph tracks active headcount directly beneath the calendar view to immediately isolate staffing gaps.
Consult the Glass Box
No obscure calculations or unexplained alerts. The diagnostic workspace provides immediate visual breakdowns of exactly where liabilities, leaks, or overstaffing occur, giving you actionable steps to correct them.
The Law
Exposes rest violations, overworking patterns, and potential legal compliance risks.
The Margins
Surgically isolates unnecessary shift setups during verified quiet hours to prevent cash leaks.
Engineered for absolute control.
A forensic feature architecture designed to execute complex strategies instantly. Stop logging shifts and start defending margins.
The Intelligent Canvas
Built for velocity. As you drag to extend a shift, the Live HUD instantly calculates the exact impact on wage costs against your daily sales forecasts in real-time.
Lightning-Fast Scheduling
A framework-free scheduling canvas. Visual alignment tracing and edge-snapping provide precise time management without lag.
Live Financial Tracking
A real-time financial tooltip attached to your cursor. Tracks wage costs, employer taxes, and unpaid breaks dynamically before you publish.
Visualize Headcount
A dynamic analytical graph showing your exact staff headcount across the day, allowing managers to spot bottlenecks and coverage gaps instantly.
Drag & Drop Excel
Drop existing Excel (.xlsx) rotas directly into the browser. The engine automatically reads the data and builds staff profiles in seconds.
The Glass Box Engine
Algorithmic precision, not AI guesswork. We rely on cold, complex logic driven by your exact inputs to validate every shift.
Plain English Explanations
Generates clear explanations of exactly why a penalty was applied and outlines the mathematical strategy behind the solution.
One-Click Fixes
Replaces manual tweaking. Click [Swap Shift] and the engine locates optimal staff, verifies compliance, and surgically updates the schedule.
Plan for the Rush
Schedule based on operational reality, not just baseline sales averages, by pulling your live events onto the grid.
Easy Event Uploads
Drop your messy bookings spreadsheet in, and we'll instantly show you when you need more staff on the floor.
Identify Busy Periods
Assign weights (1-5) to specific events to populate visual heatmaps, granting Area Managers immediate awareness of upcoming surges.
The Legal Shield
Protect your bottom line by protecting your people. Built-in safeguards against hospitality's highest liabilities.
Protect Minimum Rest
Actively flags minimum rest violations (like closing late and opening early) and offers instant [Swap Shift] resolutions.
Stop Staff Burnout
We track historical hours and warn you if an employee is being overworked or ignored before they decide to quit.
See Every Venue
Total portfolio visibility. Built for Operations Directors who need to manage exceptions, not schedules.
Estate Dashboard
Brings data across all venues into one place, allowing leadership to instantly compare compliance and budget adherence.
Jump Between Sites
Spot a failing venue on the dashboard and instantly jump into a read-only view of their exact schedule to see what went wrong.
The 'Glass Box' Validation Engine: Math, Not Magic.
We don't use an unpredictable "blackbox" AI that you don't understand to validate your schedules. The risk of hallucinations or simply not knowing how it makes decisions is too great when budgets and labour laws are on the line.
GlassRota relies on a transparent, predictable, and algorithmic math-and-logic engine, translated into simple English. This codifies the same mental process the most experienced General Managers use every day, rather than trying to replace it.
Every time you add or move a shift, the engine cross-references it against tens of thousands of data points in milliseconds. It calculates a Health Score and groups risks into four specific pillars. It doesn't just tell you a shift is wrong; it tells you exactly why, and provides the best actions to correct it.
The Law (Compliance)
Flags "clopens" (close-open shifts with less than 11 hours of rest in between) and checks for staff exceeding local working time directives.
The Score (Financials)
Isolates overstaffed quiet blocks, tracks labor targets, and catches teams going under or over their contracted weekly hours.
The Floor (Operations)
Cross-checks schedules against par levels, tracks missing keyholders, highlights solo trading risks, and checks approved holiday lists.
The Core (Team Welfare)
Detects marathon shifts, consecutive weekend schedules, and shift imbalances. Highlights sudden variations that could signal attrition risks.
Keep your platform. Upgrade the thinking.
Publish Assistant support is tested against specific platform pages and versions. Current support covers named workflows in Access People/Selima and Kobas; Fourth is in development. Compatibility is checked before rollout.
The Chrome Extension:
A Supported Browser Workflow
Publish Assistant carries a prepared Publish Pack into a supported platform page. An authorised manager reviews the destination and completes the platform's normal submission; a completed handoff is not the same as a verified vendor save.
Publish Assistant
"Scheduling is the single most expensive and fragile puzzle most operators have to solve every single week. After years of watching my management teams lose hours balancing budgets against forecasts, only to still miss crucial compliance gaps or avoidable welfare issues, I realized most hospitality scheduling software are just a simple logbooks that don't know or care about your team or operation.
I spent most of my career losing entire days to the rota, followed by wasted weekends rewriting them to fix the mistakes missed before publishing. GlassRota was built to solve that exact problem. I didn't need a better spreadsheet; I needed a proactive layer of intelligence during the drafting phase to give me my time back."
Christie C
Founder of GlassRota
Transparent logic. Transparent pricing.
Per venue. Engineered for scalability.
Standard
For operators prioritizing frictionless scheduling, accuracy, and rota intelligence above and beyond what their current platform offers.
Billed Monthly
- Intelligent Drag-and-Drop Scheduling
- Live Financial Target Tracking
- Headline Health Score & Visual Warnings
- In built par levels based on staffing and event requirements
- Wage Forecasting & Budget Control
- Smart Document Import (Images, PDF, Text)
- Interactive Peak Coverage Graph
- Custom Event Tracking & Management
- P&L Cost Tracking & Role-Based Access
- Glassrota Publish Assistant Browser Extension
- Daily Brief Generation & PDF Export
Enterprise
For complex or multi-site operations demanding deep diagnosis, unmatched scheduling speed, and sophisticated solutions at scale.
Billed Monthly
- Fast, Powerful, & Accurate Auto-Assign Engine
- Context Specific Smart Suggest
- The 'Glass Box' Diagnosis Panel
- One-Click Scheduling Resolutions
- Executive Multi-Site Dashboard
- Advanced Event Par Modeling
- Simplified Multi-Venue Onboarding
Your Free Trial unlocks the complete Enterprise Suite.
Your trial grants unrestricted access to the full Enterprise ecosystem. Let our validation engine actively consult on your labor costs, predict your operational risks, and seamlessly align your team with footfall. Pure operational momentum, with zero upfront commitment. No credit card required.
Portfolio & Annual Pricing
Operating 10+ venues? Prefer to minimize software expenses with annual upfront billing? We structure bespoke, volume-adjusted commercial agreements for enterprise groups onboarding multiple venues at once.
Scaled pricing models based on your total venue count or billing period.
Bypass credit cards with standard Accounts Payable invoicing.
We handle the setup of every venue and manually configure the staff profiles, rules, and par levels for each one, based on your specific criteria.
If your existing software isn't already connected to Glassrota, skip the waiting list with fast-tracked integrations to your specific HR and Payroll platforms.
Frequently Asked Questions (FAQ)
Existing rotas can also be brought into GlassRota through supported imports for diagnosis and improvement.
Stop losing your margins today.
Every unvalidated schedule is a financial liability you're choosing to ignore - stop accepting wage waste as the cost of doing business. Transition from passive scheduling to proactive rota engineering with GlassRota today.