The Smartest Way to Schedule Hospitality.

Get your Sunday nights back.
Defend your margins.

GlassRota is a premium scheduling engine that acts as your digital Operations Director. It processes thousands of shift variables in seconds, catching wage leaks, fatigue risks, and compliance breaches while you build the rota — not three weeks after payroll has already cleared.

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Built by operators who have managed high-volume sites, flagship destination venues, 8 figure P&Ls, and teams over 100+ people, all under real service pressure. Backed by mathematical par-level modeling, not guesswork.

The Financial Matrix

The AI scheduling platform that pays for itself.

4%

Margin Recovery

Aggressively defend your target wage percentage by catching accidental overtime and unoptimized shift mapping before the rota is published.

13hrs

Management Time Reclaimed

Per manager, per month. Replace manual spreadsheet drafting with our algorithmic Auto-Assign engine. Speed is a byproduct of mathematical confidence.

100%

Compliance Defense

Eradicate Working Time Directive breaches, 11-hour rest violations, contractual breaches, and availability errors using the Glass Box validation rules.

Features

Built for the realities of the floor.

Whether you are collaborating with your General Manager in the back office, or checking the financial matrix over coffee on a Sunday morning, GlassRota adapts to your operational rhythm.

  • Desktop & Mobile Parity. Full architectural control wherever you open the laptop.
  • Live Multi-User Sync. Collaborate on the same schedule simultaneously without overwrite errors.
Collaborating on GlassRota

The Operational Pipeline.

We are not a digital filing cabinet. We are the active validation layer between your forecast and your payroll.

01

Calibrate the Matrix

Define your Target Wage Percentage and baseline Par Levels. Tell the system exactly how your venue operates under pressure.

02

Draft with Velocity

Utilize keyboard shortcuts, quick-select durations, or the Auto-Assign engine to build the skeleton of your week in seconds.

The Core Value
03

Consult the Glass Box

The AI actively flags overstaffed blocks and compliance risks in real-time, providing one-click fix resolutions before you proceed.

04

Execute & Export

Lock the financial targets. Generate a pristine, formatted Daily Brief for the floor, and push confirmed hours to payroll.

Zero Rip-And-Replace

The Operational Overlay.

The most expensive hours in your venue are spent staring at a blank rota. To build a schedule manually, a manager must process thousands of overlapping variables regarding labor laws, par levels, staff welfare, skill levels, availability, budget constraints, and more. Forced to draft from scratch, human managers will naturally take cognitive shortcuts that can quietly erode profit and lead employees to burnout.

GlassRota’s AI Validation Engine is designed to instantly process over 10,000 variables simultaneously in less than 3 seconds. It doesn't get tired, it doesn't forget the budget, and it doesn't take shortcuts. GlassRota lets the AI handle the thousands of touchpoints, so the GM only has to handle the exceptions.

Upstream Demand

API Pipeline:
Reservations & Events Integration Coming Soon

GlassRota

GlassRota Validation

The Diagnostic Intelligence Layer

Upload to Legacy Payroll

Fourth • Harri • Deputy • Planday

System of Record
Late night scheduling
"Scheduling is the most expensive and legally fragile puzzle an operator has to solve every week. After years of watching my management team lose hours balancing budgets against burnout, only to still miss crucial compliance gaps, I realized standard software was just a calculator.

I spent my career losing entire days to the rota, and wasting weekends fixing the mistakes I missed. GlassRota was built to solve that exact pain point. I didn't want a better spreadsheet; I wanted to build a proactive operational partner that gives you your time, and your confidence, back."
Founder & Chief Architect

GlassRota

Enterprise logic. Transparent pricing.

Per venue, per month. Engineered for scalability.

GlassRota Standard

Standard

For independent venues prioritizing velocity.

119/mo

Billed Monthly

  • Intelligent Drag-and-Drop Canvas
  • Live Financial Target Tracking
  • Native Excel Import Engine
  • Basic Compliance Auditing
  • Daily Brief Generation & PDF Export
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Enterprise
GlassRota Enterprise

Enterprise

For high-volume operators focused on margin defense.

249/mo

Billed Monthly

  • Full Auto-Assign Engine
  • The 'Glass Box' AI Validation Matrix
  • Smart Suggest Overtime Resolution
  • Executive HQ Multi-Site Dashboard
  • Advanced Event Par Modeling
  • Dedicated Onboarding Strategy
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Your Free Trial unlocks the complete Enterprise Suite.
Your trial grants unrestricted access to the full Enterprise ecosystem. Let our 'Glass Box' AI actively consult on your labor costs, predict your operational risks, and seamlessly align your team with footfall. Pure operational momentum, with zero upfront commitment. No credit card required.

Frequently Asked Questions (FAQ)

No. GlassRota does not replace your core HR or Payroll ledger; it replaces your drafting phase. You use legacy systems to pay people; you use GlassRota to stop paying them too much. Build, optimize, and validate the schedule in GlassRota to hit your financial targets, then transfer the perfected, mathematically sound hours to your existing systems like Fourth, Harri, or Deputy.
No. They perform a crucial 'Validation Step'. Currently, managers likely export data from legacy systems, then build the rota in Excel to figure out the actual floor math, and type it back in. GlassRota removes this diagnostic step entirely. You make the rota once in GlassRota utilizing our high-speed drafting tools, validate it against your own rules, par levels, and the AI validation engine, and simply transfer the confirmed hours out. It is a firewall, not double data entry.
GlassRota operates as a direct cost-prevention mechanism. If the AI Validation Engine prevents just one unnecessary 5-hour shift from being scheduled during a quiet Tuesday, or catches a single accidental overtime premium before publication, the monthly license fee is instantly recovered. Every subsequent compliance catch or optimized par-level is pure profit protection added directly to your bottom line.
Yes. GlassRota is built entirely on Google Cloud Platform's enterprise infrastructure, inheriting their global compliance standards. We employ a strict Zero-Trust multi-tenant database architecture and practice ruthless 'Data Minimization'. We only require operational data (First Names, Roles, Contracted Hours) to run the mathematical models. Your highly sensitive HR data remains securely within your legacy system.
Setup is engineered to take less than 10 minutes. We do not force managers into hours of manual data entry. Using our Native Import Engine, a General Manager can simply drag and drop their existing Excel schedule into the app. GlassRota automatically maps the staff profiles, sets up the grid, and prepares the intelligence layer immediately. The friction to adoption is virtually zero.

Stop guessing your margins.

Transition from passive recording to active financial engineering. Launch your diagnostic sandbox today.

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