Free tools for expensive rota problems.
A tighter budget. A stretched team. Another rota to get right. Practical tools for bar, restaurant and pub operators who want to understand the options before making the call.
Free to use. No account required.
What are you trying to work out?
Hospitality Wage Percentage & RPH Calculator
Put labour spend beside sales. Compare shifts, departments or venues, and see what changes when trade moves.
Free Rota Hours Calculator
Add up the week, account for unpaid breaks and see estimated basic wages across the team.
UK Hospitality Employer Cost Calculator
Look beyond the hourly rate. Estimate employer costs and compare staffing decisions before committing to the rota.
Free Hospitality Briefing Sheet Builder
Bring your team, working times and service notes into one clear briefing. Import the rota you already have and add the details that matter today.
The total is the start of the conversation.
Rota hours tell you how much time you have scheduled. Employer costs show what that time may cost the business. Wage percentage puts labour spend beside sales. The briefing sheet turns the day’s rota into clear assignments and service notes. Each answers a different question.
Use the same period and cost basis when comparing figures. Then check the shift behind the result: where demand peaks, who can cover each role and whether breaks and handovers still work. A calculator can inform the decision; the floor tells you whether it holds up.
Practical guidance for the next shift.
Before you cut another shift
A lower wage bill can still leave you with a worse commercial result. Check what those hours contribute before removing them.
Read article ↗Headcount is only part of the picture
Once the hours add up, check who is covering each part of service. The right total can still hide the wrong deployment.
Read article ↗When extra cover earns its place
An overlap can look unnecessary until demand arrives early. Give each extra hour a purpose and review whether it delivered.
Read article ↗A rota still has to work on the floor
The total headcount does not tell the team who is covering each part of service. Make the assignments and priorities clear.
Read article ↗