Hospitality briefing sheet builder
Who’s where. What’s happening. What matters today.
Saving is optional and stays on this device. Find automatic saving and backups under Saved drafts. No team messages are sent.
Set the scene.
What matters today?
Leading the shift
Team & allocations
Applies to the team below and the finished sheet, including print and copied text. Other departments stay in your draft.
Press Enter in a team field to add the next person. The department carries forward.
A shared plan for a better service.
A pre-shift briefing brings the team’s assignments, events and important service information into one place. Use this sheet to make responsibilities clear and give everyone the same starting point. Keep the main message short, invite questions and confirm anything that needs checking before service.
The sheet records your plan. It does not check staffing levels, replace an allergen reference or confirm that the team has read and understood the brief.
Your daily brief updates as you build the rota.
GlassRota has a briefing sheet built into the app. As you draft the rota, it updates live with the selected day’s team, departments, roles, shift leaders and working times. Events and the sales target are brought in too, so the information is already there when you need it.
Add the final section allocations and shift notes, then save or print the finished briefing. There is no rota to upload and no team information to enter again.
Start your free trial ↗A few useful answers.
What should a hospitality briefing include?
Who is leading, where people are working, expected bookings or events, relevant product updates and the service priority. Include only information the team needs for this shift.
Can I use it for a bar, café or hotel?
Yes. Name your own departments and sections, and choose the briefing sections that fit your operation.
Where are saved drafts stored?
Save draft keeps one manual copy in this browser. You can also opt into automatic device saving, or download and restore a backup. Nothing syncs between devices. Clearing browser data can remove local copies. Backups include your team and notes, so store them safely.
How do I prepare the next briefing?
Choose Prepare next briefing. Your venue and section choices stay in place. Choose explicitly whether to carry forward people, assignments or daily notes, then check them for the new service.
How do I save a briefing as a PDF?
Choose Print / Save PDF, then your browser’s Save as PDF option. For the cleanest sheet, turn off browser headers and footers.
Help improve this free tool
Uses Google Analytics to record whether imports work, printing is requested, a draft is saved or the trial link is opened. Your team names, rota files and briefing content are never included in these events. Off by default; you can change this choice here.
Created by GlassRota.